Safe Environment Policy

USCCB / DIOCESE OF PITTSBURGH SAFE ENVIRONMENT POLICY
 
The Safe Environment Policy was created to take reasonable measures to assure that Church personnel who have regular contact with minors and vulnerable adults:  - are committed to providing a safe environment for children, youth and vulnerable adults. - are capable of identifying and preventing abuse of children, youth and vulnerable adults. - have no personal history of behavior that would be a threat to children, youth and vulnerable  adults.
 
The Safe Environment Policy applies to all Church personnel who have regular contact with minors and vulnerable adults.  Church personnel is defined as all adult persons (those 18 years of age or older), whether clergy, members of consecrated life, or laity, who, as employees or volunteers, act in the name of the Church under the auspices of the Diocese of Pittsburgh or one of its parishes.
 
Appendix A:  Background Checks by Ministry The Diocese of Pittsburgh has mandated that the following ministries (and/or their equivalents) are required to comply with the Safe Environment Policy.

1. Altar Server–Adult

2. Athletic Coach/Volunteer

3. Athletic Trainer

4. Bereavement Team Coordinator/Volunteer

5. Bus Driver

6. Business Manager/Bookkeeper

7. Cafeteria Worker

8. Campus Minister

9. Cantor

10. Catechetical Administrator

11. Catechist 1

12. Catechist Aide

13. Catechumenate Director

14. Catholic Committee on Scouting Leader/Volunteer

15. Chaperone

16. Child Care Giver/Babysitter

17. Choir Director–Vocal/Bell

18. Choir Member–Vocal/Bell

19. Coordinator of Evangelization

20. Coordinator of Liturgy

21. Deacon–Permanent/Transitional

22. Diocesan Priest incardinated in the Diocese, on Assignment or in Residence in the Diocese

23. Diocesan Priest not incardinated in the Diocese, on Assignment or in Residence in the Diocese

24. Diocesan staff member whose duties require regular contact with minors

25. Director of Music Ministry

26. Elderly Outreach Coordinator/Volunteer

27. Elementary School Principal

28. Elementary School Teacher

29. Elementary School Teacher Aide

30. Extraordinary Minister of Holy Communion

31. Family Life Minister/Volunteer

32. Fund Raising Worker/Volunteer (e.g., bingo, festival, fish fry, etc.) whose duties require regular contact with minors

33. Housekeeper/Cook

34. Janitor/Maintenance Worker

35. Lector/Reader

36. Liturgical Art and Environment Coordinator/Volunteer

37. Organist/Instrumentalist

38. Parish Advocate – Persons w/Disabilities

39. Parish Advocate – Tribunal

40. Parish Life Collaborator

41. Parish Nurse

42. Parish Social Minister

43. Parish Wedding Coordinator

44. Pastoral Associate/Minister

45. Pastoral Health Care Minister

46. Playground Monitor

47. Refugee Sponsorship Coordinator

48. Religious Order Priest on Assignment in the Diocese

49. Respect Life Coordinator/Legislative Advocate

50. Sacristan

51. Secretary–Parish/Religious Education/School/Youth Ministry

52. Seminarian

53. Trainer–Youth Altar Servers and/or Lectors

54. Usher/Greeter/Minister of Hospitality

55. Youth Minister

56. Youth Ministry Volunteer

SAFE ENVIRONMENTS EMPLOYEE/VOLUNTEER REQUIREMENTS
The Diocese of Pittsburgh requires that all volunteers in ministry with children and vulnerable adults comply with the Safe Environments Policy which included the following components:

Diocesan Database and National Criminal Record Check

PA Criminal Record Check (completed in step 1immediately above)

PA Child Abuse History Clearance

Protecting God’s Children Workshop Certificate of Attendance

Pastoral Code of Conduct Acknowledgement

Child Protective Services Law Acknowledgement (Mandated Reporting)

FOR CATECHISTS ONLY:  Cardinal’s Clause
 
EXPLANATION OF COMPONENTS:  SAFE ENVIRONMENTS POLICY
Diocesan On-Line Database:  All adults who have regular contact with minors/vulnerable adults are to complete the diocesan database application.  Once this application is completed, it will also be used to obtain a Pennsylvania State Police criminal record check.  When asked to choose your site, it will be:  Pittsburgh - St. John Neumann Church.  When asked for the access code, it is the word:  Protect.
 
Pennsylvania Criminal Record Check:  Required by all volunteers, ages 18 and above, who work in ministry with children, teens or vulnerable adults.  Must be renewed every FIVE years.  This component is now completed with the database application above.
 
Pennsylvania Child Abuse History Clearance:  Required for all volunteers, age 18 and above, who work in ministry with children, teens or vulnerable adults.  Print, complete, and sign. 

     Must be renewed every FIVE years.  Instructions to complete form are immediately below. 

     Applicant Identification:  Your name and address, Social Security number, etc. SSN is mandatory - application forms are viewed only by two parish staff members and  kept in locked areas of the parish offices. 

     Previous Names:  Maiden names, nicknames, aliases)

     Purpose of Clearance:  Check VOLUNTEERS

     Previous Addresses Since 1975:  List all addresses since 1975

     Household Members:  List everyone who lived with you at anytime since 1975 to the present

     Applicant Signature and Date

     Consent/Release of Information Authorization Form:  Complete a separate release form which will allow the parish to receive the clearance form directly from the state. Processing the clearance application will be delayed if information is missing.  Return completed forms to parish offices.
 
Protecting God’s Children Certificate Of Attendance:  Protecting God’s Children is a child sexual abuse awareness workshop required for all people, age 18 and above, who wish to volunteer in ministry.  It is an excellent program that equips adults with skills to create safer environments for children, teens and vulnerable adults.  For a list of workshops in our area, read the parish bulletin or contact the parish religious education office, 412-828-3065 ext. 102.  
 
Code Of Pastoral Conduct:  All volunteers of all ages in all ministries must read this document and sign and return the acknowledgement form to the Parish Office.
 
Reporting Of Child Abuse and The Child Protective Services Law of Pennsylvania:  All volunteers, age 18 and above, must read this document and sign and return the acknowledgement form to the Parish Office.
 
Cardinal’s Clause:  For catechists only, complete and sign.  Return to the Religious Education office.